News

Planning a conference - start with W17?

16 February 2009

“We need a conference” – words that can strike fear in your heart if it’s you who has to organise it.

A conference is an event where all eyes are on the front of the room. And it’s not just the speakers who are under pressure. If anything goes wrong then everyone sees, and if it’s your reputation or job at stake, it can be terrifying.

Contingency planning is key, and this is where an experienced external event organiser can really take off the pressure. Not only will they know what they are doing, they will have probably have experienced anything that can possibly go wrong - and know how to deal with it. Plus they will have established relationships with the cream of suppliers saving you hours of time with the Yellow Pages!

Make sure you check them out well in advance, ensure that they have experience of the type of conference you are planning. Ask to speak to some of their clients for references - they shouldn't have any problems in passing names to you of companies who have worked with them before. You’ll be working closely with them so make sure you can get on with the key personnel.

An experienced event organiser can bring so much more than resources, suppliers and knowledge. They bring expertise and can save you time and money, preventing mistakes and unnecessary expenditure.

Really the question you should be asking is “can I afford not to get the help of the experts?”

For a no obligation discussion about how we can help you with conference organisation call Julia at W17 Ltd 01604 621155.